In order to assure that all parents clearly understand the procedures and policies of CSMA, we ask all parents to read the policies and procedures guide.
Payments & Fees
The Materials and Registration Fees are non-refundable after May 1st. These fees cover administrative costs and materials that will be purchased in advance of the summer.
I understand that I am responsible for payment for all of the summer camps my child is registered for.
If a payment schedule has been chosen (rather than full payment), your account will be charged monthly and will be divided evenly over June, July, and August.
There is no reduction in tuition or reimbursement for absences due to illness, holidays, vacation time, or school closings.
I understand that if I am more than 30 minutes late to pick up my child and have not notified CSMA, that my emergency contact person will be contacted to pick up my child. If my emergency contact person is not able to be reached, CSMA will notify the police to see if an accident may have taken place.
I understand that I will be charged a late fee of $1 per minute for a late pick-up that is not prearranged with one day’s notice.
I understand that I may change my schedule until May 1st. After May 1, weeks may be added or changed with notice, providing staff and space is available, but the number of weeks may not be reduced or eliminated.
Safety: Pick-up and Contact Information
CSMA must be notified by a parent or guardian in advance and in writing if someone other than those listed on the Child Emergency Form will be picking up their child. If the person who will be picking up the child is not listed on the emergency form, and you need to notify CSMA while the child is in care, please email admin@CyprusClassicalAcademy.com stating the first and last name of the person who will be picking up your child. A valid picture ID must be presented by this person at the time of pickup.
I must sign my child in and out daily in the attendance sheet located at the entrance to CSMA
I must make sure all my important daily phone numbers and emergency contacts are adequate and up to date. I understand I must notify CSMA of any new home address and telephone numbers or if I change jobs and have a new work or cell phone number.
In Case of Illness:
I will be contacted if my child becomes ill. I understand I must arrive to pick up my sick child within one hour. If I am unable to pick up my child, I will notify CSMA and state the first and last name of the person who will be picking up the child.
I must keep my child home if they have a reportable illness or have the following symptoms: Fever over 99.6 degrees in the last 24 hours, has vomited in the last 24 hours, or is unable to take part in any of the summer program activities. In addition, if a child has been prescribed antibiotics, they must remain home for 24 hours after the first dose has been given.
If my child requires prescription medication, I understand that I must fill out a Medication Authorization Form indicating the name of the medication, the dosage required, and the prescribing doctor. The medication must come in the bottle it was prescribed in with a visible label. I will leave all medication in the office with Gretchen Eischens or Julie Shipway. Medication must notbe left in lockers or cubbies or in the possession of the child.
Required Items for the Summer Program All-Inclusive, Extended Day, and Children Age 6 and Under:
I understand my child must be dressed in comfortable clothing that is appropriate for the weather conditions and activities for the day. All children will participate in outside activities unless the weather does not permit it.
I must keep one extra set of clothing at CSMA for the week(s) of attendance including: a shirt, pants, socks, underwear, and shoes. They may be kept in a bag in the child’s locker or cubby.
For children staying for the extended day program (3:00—5:30): It is required that my child has two pairs of shoes. One pair of athletic shoes with socks that they can run in, and one pair of shoes that can get wet , e.g. crocs, water shoes, waterproof sandals, etc. (Water shoes should stay at CSMA), a swimsuit, spray sunscreen, insect repellent, and a towel. All items, including the sunscreen, should the labeled with child’s first and last name.
If my child is attending “Camp Only” I understand I must pack one snack for my child.
If my child will be attending for camp & extended days (3:00—5:30,) I understand I must pack two snacks for my child each day.
I understand CSMA does not allow cookies, chips, or candy for snacks.
I understand that if my child is attending for extended days, I must bring a lunch for my child each day and label all food containers. We do not allow glass containers. All lunches must be placed in the child’s locker or cubby. Each Friday, we offer a pizza lunch for $5.
Do Not Bring
I understand that my child may not bring any toys, money or electronics to CSMA and that any of the above which are discovered will be held by a teacher until the end of the day. I understand that a parent or authorized pick-up person may retrieve the item at the end of the day.
I understand that my child may not have in his/her possession any device that connects to the internet including calculators, watches, phones, etc. If my child has a device in their possession, they must turn it in to the supervising teacher at the beginning of the day. It can be retrieved by an adult at the end of the day.
I understand that CSMA is not responsible for any lost items of any kind.